Privacy policy

TechScout.com SAS (“TechScout”) with a principal office address at 54 rue Dombasle, 75015, Paris, France values and respects your privacy and is committed to protecting your personal data.

This privacy policy explains how we use and protect your personal data that you give us, your privacy rights and how the law protects you.

This privacy policy was last updated in September 2021. We may, occasionally update this policy, you should check this page periodically to review any changes we have made.

What personal data we collect We may collect information from you in the course of our business including through your use of our website, your relationship or interactions with our staff or when you engage TechScout in the provision of services.

The personal data that we process includes:

• Contact information including email and phone number • Basic information including name (including your name prefix or title), job title and the company you work for • Technical information including IP address, operating system, web browser and other technology on the devices that you use to access our website. Please see our cookies policy for more details on this. • Information you provide as part of an enquiry into our services • Information you provide as part of your job application and during an interview • Any other information which you may provide to us

How is your personal data collected? • Contact forms – we collect information when you fill in forms on our website or contact us via email, phone or letter • Services – we collect information from you when you provide it to us in the course of us or another Science Group company providing you with services • Personal interactions – we collect information from you when you interact with our staff in person, or via email, telephone, video-conferencing or any other form of communication • Automated technologies – we collect information about you automatically via technology tools such as cookies and similar technologies • Third parties – we may collect information about you from publicly available sources, your references, business-to-business market intelligence companies and other service providers

Purposes for which we will use your personal data We collect information from you in the course of our business for the following purposes:

• For recruitment purposes • To provide services and/or information to you • To fulfil our legal and regulatory requirements including establishing, exercising or defending legal claims • To respond to your requests, enquiries or complaints • To manage and administer our relationship with you and our clients • To prevent and detect fraud and other criminal offences • To ensure network and information security • To host, maintain and improve our marketing communications.

We also use your personal data for:

Direct Marketing We use your personal data to send you marketing communications about services, publications, articles, science & technology industry updates, events, webinars, surveys, promotions and technology challenges by TechScout and to display content that we believe may be of interest to you.

We will only contact you for these marketing purposes in accordance with our legitimate business interests or where you have explicitly agreed to this. Your agreement to the use of your personal data for these purposes is optional and if you do not wish to provide your agreement, your visit and use of our website and/or provision of services by TechScout will not be affected.

We also use business-to-business platforms (where legally permissible) to build our business contact networks. We use that information in order to specifically target relevant business prospects to promote our services.

You have the right to request us not to use your personal data for marketing communications by emailing us at panna@techscout.com You can also opt out of receiving electronic communications by clicking on the ‘unsubscribe’ link at the bottom of any such electronic communication or through following the opt-out instructions provided in any marketing communication.

Use of our website There are facilities on our website which invite you to provide us with personal data including our contact us form and contact email addresses. The purpose of these facilities is apparent at the point you provide your personal data and we only use that information for those purposes.

Our website also uses Google Analytics, a web-based analytics tool that tracks and reports on the manner in which the website is used to help us improve it. We also use a website tracking software called Pardot which uses cookies to monitor your journey through our website and remember your preferences when you return to our site. For more details and information on how to disable cookies, please visit our cookies policy. 

Legal basis for using your personal data We will only use your personal data when the law allows us to. In particular, we will use your personal data:

• Where it is necessary for our legitimate business purposes provided it does not override your rights and freedoms • To perform a contract such as providing you with services • To comply with legal and regulatory obligations including for the establishment, exercise or defence of legal claims • Where we have received your unequivocal consent

How long we keep your personal data We keep your personal data only for as long as necessary for the purposes for which it was collected, to provide you with services, for legitimate business interests, in accordance with contract, and where required or allowed under law.

Who we share your personal data with We may share your information with trusted third parties where we are legally permitted to do so in accordance with this privacy policy and/or in accordance with our contractual arrangements agreed with you including:

• Professional advisors including lawyers, insurers and auditors • IT and website service providers including Google Analytics • Third party suppliers to help provide services to you subject to the agreed contractual terms between you and us

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow external third party providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

We may also provide your information to selected third party suppliers when providing services as part of the agreed contractual terms. By agreeing to our contractual terms, you explicitly consent to us providing the third party suppliers with your personal data for the purpose of us completing our obligations under those contractual terms.

We may also provide your information to regulators and law enforcement agencies where we are legally required to do so and where necessary for the purposes of preventing and detecting fraud or other criminal offences. If legally permitted, we will use reasonable efforts to notify you prior to disclosing your information to such parties.

TechScout marketing communications may contain links to third party websites including social media sites such as LinkedIn, Twitter and Facebook. These sites are owned and operated independently from us and have their own separate privacy policies. Any personal data that you provide to these websites will be governed under the terms of the privacy policy of that website. If you use these sites, you should review their privacy policies to learn more about how your personal data is collected and used.

Which countries do we transfer your personal data to?

How we protect your personal data Our website is hosted on servers in the UK and/or European Economic Area. We have appropriate physical, electronic and managerial security measures in place to protect against loss, misuse or unauthorised access to your personal data. We use network access control technology to limit access to the systems on which personal data is stored, and our IT team monitor for possible vulnerabilities and attacks. However as the transmission of information via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our website.

We note that the information you provide may be confidential and we will not sell or otherwise make your personal data commercially available to any third party except that we may share information with third parties. Please see the section on ‘Who we share your personal data with’

We have put in place procedures to deal with any suspected personal data breach and will notify you and the UK Information Commissioner’s Office where we are legally required to do so.

Your rights regarding your personal data You have the right (subject to certain exceptions) to:

• Access, correct, delete, update, rectify or restrict your personal data • Object to our use and processing of your personal data or withdraw consent that you have previously given • Request the transfer of your personal data to you or a third party • Ask any questions about our use and processing of your personal data

If you would like to do any of the above, please email us at panna@techscout.com

Please note that we may ask for further information from you in order to prove your identity before disclosing any personal data to you. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request. If a third party emails us in relation to the above purporting to act on your behalf, please note that we will require evidence from you and/or the third party that you have authorised them to act on your behalf in this way. We may also contact you directly in order to verify this authorisation.  

If you are unhappy with the way that we have handled your personal data, you have the right to make a complaint to the authority responsible for data protection in the country that you are based. Contact details should be available online or you may alternatively ask us for assistance.

Our contact information If you have any queries in relation to this policy, please contact us at:

Attention: Data Protection Officer Address: 54 rue Dombasle, 75015, Paris, France Telephone: +44 7500 806 515 Email: panna@techscout.com

If you currently receive marketing information from us which you would prefer to not receive in the future, please email us at panna@techscout.com